Office Manager
Posted May 25, 2025. Applications accepted until June 6, 2025.
Position overview
Are you a highly organized, resourceful, and proactive professional who thrives in a fast-paced, collaborative environment? Zan Associates is looking for an Office Manager to keep our operations running smoothly and support our multidisciplinary team with a wide range of administrative tasks.
This is a great opportunity for someone who enjoys juggling a variety of responsibilities, takes pride in creating a welcoming and efficient workplace, and is eager to contribute to a mission-driven organization.
About the position
Specific tasks associated with this role include:
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Office Operations: Manage day-to-day office logistics, including supplies, equipment, mail, and light housekeeping.
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Meeting & Event Support: Coordinate logistics for internal and external meetings, including materials, A/V setup, and refreshments.
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Accounting Assistance: Support invoice entry, expense reports, reconciliations, and client setup.
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Vendor & Facilities Coordination: Serve as the main point of contact for office vendors and service providers.
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HR & Onboarding: Assist with onboarding new hires, maintain employee records, and support benefits administration.
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Team Support: Provide general administrative support to staff, including printing, errands, and internal communications.
Desired abilities and experience
The ideal person would have the following skills, experiences, and education:
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Aligns with Zan’s core values:
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Fun to be around and enjoys working with colleagues and clients
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Resourceful and is a problem solver
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Possesses a strong professional drive and work ethic
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Confident in Zan’s area of work and presenting competing ideas
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Driven to excellence
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2+ years of administrative experience in a consulting or professional services environment (AEC industry experience a plus).
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Strong organizational skills, attention to detail, and a team-oriented mindset.
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Proficiency in Microsoft Office (Word, Excel, PowerPoint).
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High school diploma required; Associate degree or higher preferred.
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Valid driver’s license and auto insurance (company vehicle available for off-site errands).
Salary
Salary range is $26.74 - $29.95 hourly
Position location
Minneapolis, MN (On-site 5 days/week; option for 1 remote day/week after 3 months)
About Zan Associates
Zan Associates’ core focus is to build communities by giving people a voice. Our purpose is to provide creative and authentic engagement, communications and planning primarily for public infrastructure projects. We hire people who want to influence and shape the communities we live, play and work in. We value diverse perspectives, and we seek to elevate historically underserved communities. We are located in downtown Minneapolis and work with a wide range of public agencies in the Twin Cities, throughout Minnesota and in the Pacific Northwest. More information about our firm can be found at www.zanassoc.com.
How to apply?
If you are ready to be part of the Zan Associates team, please send a cover letter with an explanation of why your experiences are relevant for this position along with your resume and references to hr@zanassoc.com.
Zan Associates is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.